Memorandum Circular No. 002-2025

Guidelines for Student Event Photography

TO: All Student Organizations and Event Organizers
FROM: Office of the Vice President
DATE: January 20, 2025
SUBJECT: Guidelines for Photography and Media Coverage

Purpose

This memorandum establishes guidelines for photography and media coverage during student government events to ensure privacy rights while promoting our activities.

Guidelines

1. Consent Requirements

• Obtain verbal or written consent before photographing individuals
• Post visible signage indicating photography will occur
• Respect requests from individuals who prefer not to be photographed

2. Official Photographers

• Only designated student government photographers may take official event photos
• Photographers must wear identification badges
• All official photos become property of the Student Government

3. Social Media Usage

• Photos may be used for official social media accounts
• Tag individuals only with their permission
• Remove photos upon request from subjects

4. Privacy Protection

• Avoid photographing sensitive discussions or private moments
• Do not photograph disciplinary proceedings or closed meetings
• Protect personal information visible in photos

Implementation

These guidelines take effect immediately and apply to all future student government events.

For questions, contact the Office of the Vice President at vp@cac-sg.edu.

JOHN DELA CRUZ
Vice President, CAC Student Government